Dewlyn Nonprofit Services

Grant-Writing Service Agreement


Dewlyn LLC

1300 Ridenour Blvd., Suite 100 l Kennesaw, GA 30152

Toll Free: 800-446-0323 l Local: 678-324-9633 l Email: support@dewlyn.com

 

Grant-Writing Service Agreement

  1. This Agreement is made on between:(CLIENT) , and Dewlyn LLC (CONSULTANT). 
  1. SCOPE OF SERVICES: The following services are available:

Standard Proposal – Fee $1,950. Standard proposals include Project Development, a Proposal Narrative, Program Budget, a Letter of Inquiry Template, an Online Grant Application Template  (both customized to CLIENT's program), along with a grant strategy and tutorial. 

  1. Project Development: Most nonprofit organizations offer multiple services and programs. In fact, it’s common for nonprofits to have many ideas for program services that are in the infancy stages and not fully developed.  Our proposal writing services includes an extended consultation, where we will brainstorm with you to determine feasible ideas for your project; lend our expertise for project development; and, help you form a solid project direction. 
  2. Standard Proposal Narrative: Before we ever put pen-to-paper, we thoroughly research your cause and why your program is needed using credible data sources. In addition to research, your proposal narrative will include (1) Organizational background, (2) Governance, (3) Statement of Need, (4), Program Description, (5) Target Population, (6) SMART Goals, (7) Measurement and Evaluation, and (8) Sustainability Statement.  Typically, 12-15 typed pages.
  3. Program Budget: Budgets are an important part of every funding request.  This document shows potential funders that you have given serious consideration to the projected cost associated with delivering your program services, and what you will be requesting of them.  We will help you create a program budget for the current fiscal year by reviewing your past income and expenses and working with you to develop projected income and expenses for the program year. All budgets must be finalized within 4 weeks of binding agreement.  Clients that have not finalized their program budget by the delivery of the proposal draft, may elect to complete the program budget independently (without aid from Dewlyn Nonprofit Services), or may request a budget template, created by Dewlyn Nonprofit Services, (for your program, based on best practices).   CONSULTANT does not create organizational budgets for standard proposals; however, we will consult with CLIENT on this and offer guidance.
  4. Letter of Inquiry Template: A Letter of Inquiry (LOI) is a 1 to 4-page document that summarizes the standard proposal into short concise paragraphs with an organically flowing narrative written in first person, and leading up to a solid request for funding.  Some funders require the LOI as the sole funding application from which they will make their funding decisions. Other funders use the LOI as a first step to quickly determine if there is mission alignment.  If the funder is interested in learning more about your organization, they will invite you to complete a full application or submit a full proposal; after which, the potential funder will decide whether to award the requested funds or not. CONSULTANT will customize a LOI template tailored to CLIENT's program that you can use over and over again.
  5. Online Grant Application Template: Many funding requests are made using an application similar to an employment application.  However, these grant applications can be a bit tricky for those who are not accustomed to applying for foundation grants every day.  For this reason, we have developed a Common Grant Application template that covers a number of questions that you will likely encounter when applying for grants on your own.  Although grant applications vary widely, our Common Grant Application is designed to address and respond to questions using your customized Standard Grant Proposal that will be created for you. This document will “give you the answers” to many of the questions that you are likely to encounter on other entry level grant applications.  Note: If you have your eye on a funding opportunity that asks for information that is not included in your Standard Proposal, you may consider engaging CONSULTANT to complete another proposal type.
  6. Grant Strategy and Tutorial: Your proposal and grant templates will provide you with most (but not all) of the commonly asked questions found in other grant applications. However, it's important to identify funders that you are mission-aligned with and to tweak your responses where appropriate so that the funder doesn't feel that you have simply "cut and pasted" your answers.  When we deliver your final proposal package, you will receive a list of 12 or more grant-making foundations that fund programs in your profile category.  These are funders that are known to have awarded grants or donations for programs similar to yours.  You will receive access to a tutorial that will show you what to expect when applying for grants; and, you will receive a courtesy consultation with us to go over everything that was completed for you.

 

Premium Proposal – Fee $2,400. Premium Proposals include everything offered with the standard proposals.  In addition, Premium Proposals include an Abstract, Expanded Governance to include Board Bios (to demonstrate capacity), Data Charts for the Statement of Need and Target Population sections of the proposal, Sustainability Plan, Marketing Plan (for pilot programs), Timeline Chart, Risks Assessment, Budget Narrative, aid completing Organizational and Program Budget, and Canvas (this is a 90-day access to our online training platform with nonprofit tutorials and training topics that include mission and vision statements, board development, volunteers, legal compliance, budget development, useful forms and more).  Premium proposals are typically 15-20 typed pages.

Custom Grant-Writing – Fee starts at $2,400. Select this option when you have a specific grant that you would like to apply for. This is  not a proposal, rather it is a very detailed grant application, often for high-level funders, or local government funders. This option includes research and grant-writing, and the upload of the grant application using the funders grant portal. Available services for this option are customized to respond to funder request for proposal requirements. Organizations selecting this option also have access to Canvas (this is a 90-day access to our online training platform with nonprofit tutorials and training topics that include mission and vision statements, board development, volunteers, legal compliance, budget development, useful forms and more). Custom Proposals begin at $2,400 and are quoted based on request details.

Government Grant-Writing - City and County Grants Fee: $2,400. State Grants Fee: $3,000.  Federal Grants: start at $3,600, please contact us for a quote.  Select this option when you have a specific government grant that you would like to apply for. This is not a foundation or corporate level proposal, rather it is a very detailed single grant application.  This option includes research and grant-writing, and the upload of the application using the government funders grant portal. Available services for this option are customized to respond to funder request for proposal requirements. Organizations selecting this option also have access to Canvas (this is a 90-day access to our online training platform with nonprofit tutorials and training topics that include mission and vision statements, board development, volunteers, legal compliance, budget development, useful forms and more).

Additional Proposals

As a part of your organizational background, we will summarize all of your programs at no additional cost.  However, if you would like an additional full proposal for another program, the fee is $1,500.  Each full program proposal requires its own research for Statement of Need, Target Population, Program Description, and budget. 

Consultation

As a part of your proposal package, you will receive 4 courtesy consultations (up to 60 minutes each). This covers your the initial consultation where we brain-storm your project through your close-out or final consultation where we review the work completed.  Barring urgent questions that necessitate quick calls, we use our time wisely by emailing whenever appropriate.  For CLIENTS that wish to have additional one on one sessions with us for nonprofit matters that do not concern the proposal project, we offer consultation at a reduced rate of $90 per hour during the contract period and up to 30 days after the delivery of the final proposal draft.  Thereafter, our normal consultation rate $190 per hour applies.  *This rate is subject to change.

Additional Services are invoiced separately.

 

Grant-Proposal Selected:  

This Agreement shall serve as CLIENT’s written permission for CONSULTANT to research and complete grant application templates on behalf of CLIENT during the term of this Agreement, this includes the following funding opportunities:

 

FUNDING OPPORTUNITY 1

Grant Name:    

Grantor website:   

Application Deadline:   

 

FUNDING OPPORTUNITY 2

Grant Name:    

Grantor website:   

Application Deadline:   

 

Quoted Fee: 

Standard Proposals. In order to achieve the goals of this Agreement, CLIENT agrees to deliver the below list of “REQUIRED” documents to CONSULTANT within 15 days of this signed Agreement, and CONSULTANT agrees to deliver the selected grant proposal and completed grant application templates within 45 days of receipt of all of the documents listed below. Further, all Parties agree that CONSULTANT shall not commence any research or grant-writing, nor will CONSULTANT be responsible for completing grant application templates until CLIENT has provided CONSULTANT with each of the required documents requested below. Should Client fail to deliver the required documents to CONSULTANT to commence work within 15 days of this signed Agreement, then this Agreement shall be null and void, and there will be no refunds for deposits paid. 

Premium, Custom, and Government Grant-Writing.  These assignments will have different requirements. In which case, CLIENT agrees to submit documents requested as necessary for CONSULTANT to complete the proposal assignment within 15 days of request.

 REQUIRED Document List for Standard Proposals:

  1. Each Board member's name, title, email, and phone number.
  2. The name of each of your community partners, and a brief description of how you partner.
  3. IRS Tax Exempt Determination Letter.
  4. Budget worksheet. (CONSULTANT will send to you the template once a signed contract is in place).
  1. COMPENSATION: CONSULTANT shall be compensated for time spent. This may include researching, writing and delivering the selected grant proposal and applying for the above listed funding opportunities (if applicable). CONSULTANT has not made, nor shall CONSULTANT be liable for delivering any other services under this Agreement. Once CONSULTANT has rendered services as promised under this Agreement, CONSULTANT’s obligations under this AGREEMENT shall be deemed fulfilled and complete. Unless otherwise stipulated, all services require a minimum deposit of $500 for Standard Proposals and a minimum deposit of $800 for Premium, Custom, and Government Grant-Writing services. CLIENT agrees to compensate CONSULTANT for services rendered with final payments due on or before the delivery of the initial proposal draft.  In addition to the fees for services contained herein, CLIENT shall be responsible for providing or reimbursing CONSULTANT for the cost of postage, binding, copying and/or extraordinary travel expenses incurred while providing said services. Termination of this Agreement does not relieve CLIENT of monies owed for services rendered under this agreement. There shall be no refunds for services rendered or monies paid.

Special Stipulations: 

 

  1. INDEPENDENT CONTRACTOR: All parties acknowledge that the services rendered under this Agreement shall be offered by CONSULTANT as an independent contractor. It is expressly understood that there is no material relationship between the parties and this is not a joint venture. CONSULTANT is responsible for the payment of all federal, state, and local income taxes for earnings under this Agreement; likewise, CLIENT is responsible for reports and reporting to Grantors and/or the Internal Revenue Service for funding received as a result of CONSULTANT’S efforts under this Agreement.
  2.  COMMUNICATION: CONSULTANT and CLIENT recognize and agree to openly communicate during the term of the Agreement. The performance of tasks necessitates communication and a regular exchange of information between the parties and with the funder; and, a delay in completing tasks may occur if there are delays in exchanging information. CLIENT also understands that they are responsible for any acknowledgments and reports due to funders (pre and post award).
  3. CONFIDENTIALITY: All parties agree to adhere to strict confidentiality practices and to provide each other with their best efforts in the fulfillment of this Agreement.
  4. LICENSE AND RE-USE:  Upon receipt of the final grant proposal and conclusion of this Agreement, CLIENT shall have unrestricted use of the grant proposal and may republish multiple copies in whole or in part for grant-seeking purposes. CONSULTANT may also republish copies of the proposal in whole or in part for commercial, training or educational use, provided that CONSULTANT removes any and all of CLIENT’s identifying information before use.
  5. GUARANTEES:  CONSULTANT shall use all available resources at CONSULTANT’s disposal to perform services as agreed. CLIENT agrees to provide CONSULTANT with access to all available organization resources, reports, and financial data to support CONSULTANT’s efforts to complete this service request. However, CONSULTANT does not promise and does not guarantee that CLIENT will receive a funding award even after both party’s best efforts. Payment for services rendered is due even if CLIENT does not submit the proposal or does not receive a grant. It is important to note that grant proposals and applications succeed or fail for several reasons, most of which are out of any grant writer’s control. Among these are: (1) the strength of the project, it’s feasibility, and whether it meets a clear community need and is well planned; (2) how well the project fits the funder’s interests; (3) the nonprofit’s reputation, track record and financial history; (4) relationships regarding how well the funder knows and trusts the nonprofit’s board and staff; (5) competition, regarding how many other requests the funder has received and from whom; (6) funds and timing, how much money the funder has available in the funding cycle; and, (7) the state of the economy and the funder’s finances – whether they have assets that are growing or shrinking.
  6. DEFAULT: All parties agree that default of this agreement happens when one or both parties fail to keep their covenant under the Agreement. Should CONSULTANT default under this agreement, CLIENT shall be entitled to an immediate remedy (i.e. correction of default). CLIENT shall notify CONSULTANT of default within 5 business days of the occurrence of any default. CONSULTANT shall have 5 business days after receiving notice from CLIENT to cure the default.  Should CONSULTANT fail to correct the default within 5 business days, CLIENT shall be entitled to a reimbursement of money paid for that service, and this Agreement shall terminate with no further obligation from either party.Should CLIENT default under this agreement, CONSULTANT shall notify CLIENT of default within 5 business days of the occurrence of the default. CLIENT shall have 5 business days to correct the default, during which time, all services will cease.  Should CLIENT fail to correct the default within 5 business days, CONSULTANT may terminate this agreement and discontinue services altogether.  Additionally, if CLIENT default is not remedied within 5 business days of notice, there shall be no refunds of money paid or other obligations due from CONSULTANT.  Should CLIENT default on payments due after services have already been rendered, all remaining payments owed to CONSULTANT shall be due within 5 business days. 

 Attachments:  Exhibit A, Nonprofit Agency Questionnaire

 

This Agreement is the sole Agreement between the parties, and shall begin on the effective day signed, and shall remain effective for 60 days or until the day CONSULTANT delivers the final grant proposal to CLIENT, along with the completed grant application template(s) promised in writing, whichever is sooner; at which time, services shall be deemed rendered.   This Agreement may be amended by means of a written statement signed and dated by both parties; and, it may be terminated by either party with written notice to the other party.  Termination of this Agreement does not relieve CLIENT of monies owed for services rendered under this agreement. There shall be no refunds for deposits or services rendered.

 

Client Name:             Consultant:  Cheryl Smith
Title:             Title CEO
Business:             Business:  Dewlyn LLC
Address:             Address:

1300 Ridenour Blvd., Suite 100

Kennesaw, GA 30152

Office #:             Office #: 678-324-9633
Fax #:             Fax #: 678-324-9634
Email:             Email: csmith@dewlyn.com 
EIN:              Cell:  770-406-6052
DUNS:                

Leave this empty:

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Signed by Cheryl Smith
Signed On: June 9, 2022


Signature Certificate
Document name: Grant-Writing Service Agreement
lock iconUnique Document ID: 5acbcb60ebab74101502921921bbba4650f31347
Timestamp Audit
July 21, 2018 1:56 pm EDTGrant-Writing Service Agreement Uploaded by Cheryl Smith - csmith@dewlyn.com IP 24.98.71.60