Dewlyn Nonprofit Services

Grant-Writing Service Agreement

Dewlyn LLC

1300 Ridenour Blvd., Suite 100 l Kennesaw, GA 30152

Toll Free: 800-446-0323 l Local: 678-324-9633 l Email:


Grant-Writing Service Agreement

  1. This Agreement is made on between:(CLIENT) , and Dewlyn LLC (CONSULTANT). 
  1. SCOPE OF SERVICES: The following services are available:

II. (a) Standard Proposal – Fee $1,950. Standard proposals include Project Development, a Proposal Narrative, Program Budget, a Letter of Inquiry Template, an Online Grant Application Template  (both customized to CLIENT's program), along with a grant strategy and tutorial. 

  1. Project Development: Our proposal writing services includes consultation, where we will brainstorm with you to determine feasible ideas for your project; lend our expertise for project development; and, help you form a solid project direction. 
  2. Standard Proposal Narrative: Your proposal narrative will include (1) Organizational background, (2) Governance, (3) Statement of Need, (4), Program Description, (5) Target Population, (6) SMART Goals, (7) Measurement and Evaluation, and (8) Sustainability Statement.  Typically, 20-25 typed pages.
  3. Program Budget: We will help you create a program budget template with expenses listed based on best practices.  You may use the budget created as your own or work with your board to further refine and approve it after your revisions.  CONSULTANT does not create organizational budgets for standard proposals; however, we will consult with CLIENT on this and offer guidance.
  4. Letter of Inquiry Template:  CONSULTANT will develop a Letter of Inquiry (LOI) template tailored to CLIENT's program that can be used multiple times to pursue grant funding.
  5. Online Grant Application Template: CONSULTANT will develop a Common Grant Application template that covers a number of questions that CLIENT will likely encounter when applying for grants online.  Although grant applications vary widely, our Common Grant Application is designed to “give you the answers” to many of the questions that you are likely to encounter on entry level online grant applications.  
  6. Grant Strategy and Tutorial: When we deliver your final proposal package, you will receive a list of 10 or more grant-making foundations that fund programs in your profile category. You will also receive access to a Live or pre-recorded tutorial that will show you what to expect when applying for grants.

II. (b) International Proposals - $2,400. Includes everything listed in the Standard Proposal (above). 

II. (c) Premium Proposal – Fee $2,400. Premium Proposals include everything offered with the standard proposals.  In addition, Premium Proposals include an Abstract, Expanded Governance to include Board Bios (to demonstrate capacity), Data Charts for the Statement of Need and Target Population sections of the proposal, Sustainability Plan, Marketing Plan (for pilot programs), Timeline Chart, Risks Assessment, Budget Narrative, aid completing Organizational and Program Budget.  Premium proposals are typically 25-30 typed pages.

II. (d) Custom Grant-Writing – Fee starts at $2,400. Select this option when you have a specific grant that you would like to apply for. This is  not a proposal, rather it is a very detailed grant application, often for high-level funders, or local government funders. This option includes research and grant-writing, and the upload of the grant application using the funders grant portal. Available services for this option are customized to respond to funder request for proposal requirements.  Custom Proposals begin at $2,400 and are quoted based on request details.

II. (e) Government Grant-Writing - City and County Grants Fee: $2,400. State Grants Fee: $3,000.  Federal Grants: start at $3,600, please contact us for a quote.  Select this option when you have a specific government grant that you would like to apply for. This is not a foundation or corporate level proposal, rather it is a very detailed single grant application.  This option includes research and grant-writing, and the upload of the application using the government funders grant portal. Available services for this option are customized to respond to funder request for proposal requirements. 

II. (f) Additional Proposals

As a part of your organizational background, we will summarize all of your programs at no additional cost.  However, if you would like an additional full proposal for another program, the fee is $1,500.  Each full program proposal requires its own research for Statement of Need, Target Population, Program Description, and budget. 

II. (g) Consultation and Meetings

As a part of your proposal package, you will receive 5 courtesy bi-weekly consultation meetings (up to 60 minutes each). This includes (1) your the initial consultation where we brain-storm your project, (2) meeting 2, where we discuss your program and budget in detail, (3) meeting 3 where we review your proposal draft, (4) meeting 4, where we close-out grant-writing, (5) meeting 5, where we offer you support in completing applications on your own.  Barring urgent questions that necessitate an immediate response, we ask that you hold all questions for our scheduled meeting appointments where you will have CONSULTANT's undivided attention.  For CLIENTS that wish to have additional one-on-one sessions with us for nonprofit matters that do not concern the proposal project, we offer consultation at a reduced rate of $90 per hour during the contract period and up to 30 days after the delivery of the final proposal draft.  Thereafter, our normal consultation rate $180 per hour applies.  *This rate is subject to change.

Additional Services are invoiced separately.

II. (h) Revisions

(a) Included Revisions: Following the delivery of the initial grant proposal draft, CLIENT is entitled to request up to two (2) rounds of revisions without additional charges. These revisions should be communicated within 10 business days of receiving the draft.

(b) Scope of Revisions: The included revisions cover modifications to content, rephrasing, and adjustments to align with CLIENT feedback. Fundamental changes to the project's direction or new information after the initial briefing will be considered outside the scope of included revisions and may necessitate additional fees.

(c) Additional Revisions: Should CLIENT require further revisions beyond the included two rounds, or after the 10-business day period, these will be billed separately at CONSULTANT's standard hourly rate.

(d) Turnaround Time: CONSULTANT commits to a turnaround time of 7 business days for each round of revisions. Delays in receiving feedback or additional information from CLIENT may result in an extended turnaround time.

(e) Final Approval: After the second round of revisions, or any additional rounds as may be agreed upon, CLIENT is expected to provide a final approval. Following this, any further modifications will fall under the "Additional Revisions" policy and be subject to additional charges.


Grant-Proposal Selected:  

This Agreement shall serve as CLIENT’s written permission for CONSULTANT to research and complete grant application templates on behalf of CLIENT during the term of this Agreement, this includes the following funding opportunities:



Grant Name:    

Grantor website:   

Application Deadline:   



Grant Name:    

Grantor website:   

Application Deadline:   


Quoted Fee: 


  1. COMPENSATION: CONSULTANT shall be compensated for time spent. This may include researching, writing and delivering the selected grant proposal and applying for the above listed funding opportunities (if applicable). CONSULTANT has not made, nor shall CONSULTANT be liable for delivering any other services under this Agreement. Once CONSULTANT has rendered services as promised under this Agreement, CONSULTANT’s obligations under this AGREEMENT shall be deemed fulfilled and complete. Unless otherwise stipulated, all services require a minimum deposit of $500 for Standard Proposals and a minimum deposit of $800 for International, Premium, Custom, and Government Grant-Writing services. CLIENT agrees to compensate CONSULTANT for services rendered with final payments due on or before the delivery of the initial proposal draft. 

Payment Plan Options for the Standard Proposal ($1950): Should CLIENT choose to pay in installments, the following 90-day payment schedule will be in place:

III. (a) Payment Schedule: Deposit ($500): Due within 10 days from the date of this binding Agreement. Installment One ($500): Due on the date of the initial project development meeting. Installment Two ($500): Due 5 days prior to the delivery of the proposal draft. Installment Three ($450): Due 5 days prior to the delivery of the final proposal. 

III. (b) Delivery Timeline: The final proposal can be delivered within 4-6 weeks from the Agreement date. The exact delivery date hinges on consistent meetings between CLIENT and CONSULTANT, prompt submission of necessary information, and timely payment of installments. In order to ensure timely payments are made within a 90 day period, there shall not be more than a 30 day lapse between each installment.

III. (c) Automatic Termination: If CLIENT fails to make the initial deposit within 10 days of the binding Agreement date, or Settle any of the installment payments for 10 consecutive days after its due date, this Agreement will be automatically terminated.

III. (d) Termination of this Agreement: Termination of this Agreement does not relieve CLIENT of monies owed for services rendered under this agreement. There shall be no refunds for services rendered or monies paid.


Special Stipulations: 


  1. INDEPENDENT CONTRACTOR: All parties acknowledge that the services rendered under this Agreement shall be offered by CONSULTANT as an independent contractor. It is expressly understood that there is no material relationship between the parties and this is not a joint venture. CONSULTANT is responsible for the payment of all federal, state, and local income taxes for earnings under this Agreement; likewise, CLIENT is responsible for reports and reporting to Grantors and/or the Internal Revenue Service for funding received as a result of CONSULTANT’S efforts under this Agreement.
  2.  COMMUNICATION: CONSULTANT and CLIENT recognize and agree to openly communicate during the term of the Agreement. The performance of tasks necessitates communication and a regular exchange of information between the parties and with the funder; and, a delay in completing tasks may occur if there are delays in exchanging information. CLIENT also understands that they are responsible for any acknowledgments and reports due to funders (pre and post award).
  3. CONFIDENTIALITY: All parties agree to adhere to strict confidentiality practices and to provide each other with their best efforts in the fulfillment of this Agreement.
  4. LICENSE AND RE-USE:  Upon receipt of the final grant proposal and conclusion of this Agreement, CLIENT shall have unrestricted use of the grant proposal and may republish multiple copies in whole or in part for grant-seeking purposes. CONSULTANT may also republish copies of the proposal in whole or in part for commercial, training or educational use, provided that CONSULTANT removes any and all of CLIENT’s identifying information before use.
  5. GUARANTEES:  CONSULTANT shall use all available resources at CONSULTANT’s disposal to perform services as agreed. CLIENT agrees to provide CONSULTANT with access to all available organization resources, reports, and financial data to support CONSULTANT’s efforts to complete this service request. However, CONSULTANT does not promise and does not guarantee that CLIENT will receive a funding award even after both party’s best efforts. Payment for services rendered is due even if CLIENT does not submit the proposal or does not receive a grant. It is important to note that grant proposals and applications succeed or fail for several reasons, most of which are out of any grant writer’s control. Among these are: (1) the strength of the project, it’s feasibility, and whether it meets a clear community need and is well planned; (2) how well the project fits the funder’s interests; (3) the nonprofit’s reputation, track record and financial history; (4) relationships regarding how well the funder knows and trusts the nonprofit’s board and staff; (5) competition, regarding how many other requests the funder has received and from whom; (6) funds and timing, how much money the funder has available in the funding cycle; and, (7) the state of the economy and the funder’s finances – whether they have assets that are growing or shrinking.
  6. DEFAULT: All parties agree that default of this agreement happens when one or both parties fail to keep their covenant under the Agreement. Should CONSULTANT default under this agreement, CLIENT shall be entitled to an immediate remedy (i.e. correction of default). CLIENT shall notify CONSULTANT of default within 5 business days of the occurrence of any default. CONSULTANT shall have 5 business days after receiving notice from CLIENT to cure the default.  Should CONSULTANT fail to correct the default within 5 business days, CLIENT shall be entitled to a reimbursement of money paid for that service, and this Agreement shall terminate with no further obligation from either party.Should CLIENT default under this agreement, CONSULTANT shall notify CLIENT of default within 5 business days of the occurrence of the default. CLIENT shall have 5 business days to correct the default, during which time, all services will cease.  Should CLIENT fail to correct the default within 5 business days, CONSULTANT may terminate this agreement and discontinue services altogether.  Additionally, if CLIENT default is not remedied within 5 business days of notice, there shall be no refunds of money paid or other obligations due from CONSULTANT.  Should CLIENT default on payments due after services have already been rendered, all remaining payments owed to CONSULTANT shall be due within 5 business days. 

 Attachments:  Exhibit A, Nonprofit Agency Questionnaire


This Agreement is the sole Agreement between the parties, and shall begin on the effective day signed, and shall remain effective for 60 days or until the day CONSULTANT delivers the final grant proposal to CLIENT, along with the completed grant application template(s) promised in writing, whichever is sooner; at which time, services shall be deemed rendered.   This Agreement may be amended by means of a written statement signed and dated by both parties; and, it may be terminated by either party with written notice to the other party.  Termination of this Agreement does not relieve CLIENT of monies owed for services rendered under this agreement. There shall be no refunds for deposits or services rendered.


Client Name:             Consultant:  Cheryl Smith
Title:             Title CEO
Business:             Business:  Dewlyn LLC
Address:             Address:

1300 Ridenour Blvd., Suite 100

Kennesaw, GA 30152

Office #:             Office #: 800-446-0323
Fax #:             Fax #: 678-324-9634
Email:             Email: 

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Signed by Cheryl Smith
Signed On: September 19, 2023

Signature Certificate
Document name: Grant-Writing Service Agreement
lock iconUnique Document ID: 3fabf34d05c6c426772b24a63215afd02d8d5add
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July 21, 2018 1:56 pm EDTGrant-Writing Service Agreement Uploaded by Cheryl Smith - IP